When you’re creating a filter with your work or school account, try these ideas to organize your email.
Create a filter
- Open Gmail.
- In the search box at the top, click Show search options
.
- Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
- At the bottom of the search window, click Create filter.
- Choose what you’d like the filter to do.
- Click Create filter.
Tip: If you manage multiple calendars, or receive a high volume of invitation emails, you can create custom Gmail filters to organize, label, or archive specific types of calendar updates. For example, you can search for RSVP declines with notes and archive routine accepted invitations. Learn how to filter and organize Calendar notifications in Gmail.
Choose what it should do
| Description | Filter Criteria | Label or Action |
|---|---|---|
| Apply a label to email from anyone outside of your organization. |
From: -@your_organization.com Example: -@solarmora.com |
External |
| Apply a label to email from anyone inside your organization. |
From: *@your_organization.com Example: *@solarmora.com |
Internal |
|
Apply a label to meeting invitations and skip sending them to the inbox. For more details, see Use filters to move Calendar responses out of your Gmail inbox. |
Has the words: invite.ics |
Calendar Skip the Inbox |
| Apply a label to promotional and other types of email and skip sending them to the inbox. |
Has the words: category:promotion category:social category:update category:forum |
Promotion Social Update Skip the Inbox |
| Apply a label to important email from your manager or anyone you don’t want to miss. |
To: your_email@your_organization.com From: your_manager’s_email@your_organization.com OR your_director’s _email@your_organization.com (If you list more than one email address, you must include OR.) Example: To: cassy@solarmora.com From: benitoc@solarmora.com OR alicea@solarmora.com |
VIP |
| Apply a label to email notifications when someone shares a Drive file with you. | From: drive-shares-dm-noreply@google.com | Drive Share |
| Apply a label to email marked urgent. |
To: your_email+urgent@your_organization.com Example: To: cassy+urgent@solarmora.com |
URGENT |
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