Filter & organize Calendar notifications in Gmail

To keep your inbox organized, you can use Gmail filters. This helps you manage calendars for other people or a team.

When Google Calendar sends an email, it contains a hidden email header called X-Google-Calendar-Notification, which Gmail can read. For example, this includes when a:

• Meeting time changes.
• Room is removed.
• Guest adds a note to their reply.

Step 1: Set up notifications in Calendar

Before you create filters in Gmail, turn on the notifications you want in Google Calendar:

Step 2: Create a filter in Gmail

After you set up your notification settings, you can use custom filters in Gmail to search for specific event notifications.

1. On your computer, open Gmail.
2. In the search box at the top, enter a query using a value from the table below.
   • For example, “header:X-Google-Calendar-Notification:rsvpDeclined.”
3. On the right side of the search box, click Show search options .
4. At the bottom of the window, click Create filter.
5. Choose what you want the filter to do, such as archive, label, or delete the email.
6. Click Create filter.

Filter tokens for Calendar notifications

To filter a specific action, combine header:X-Google-Calendar-Notification: with one of the search tokens below. For example, to filter new event invitations, use header:X-Google-Calendar-Notification:eventCreated.

Category	Notification action	Search token
New & cancelled events	New event invitation sent	eventCreated
New & cancelled events	Event cancelled	eventCancelled
Event updates	Time or recurrence rules changed	timeOrRecurrenceUpdated
Event updates	Meeting room added	roomAdded
Event updates	Meeting room removed	roomRemoved
Event updates	Location changed	locationUpdated
Event updates	Event title changed	titleUpdated
Event updates	Description changed	descriptionUpdated
Event updates	Document or attachment added	attachmentAdded
Event updates	Document or attachment removed	attachmentRemoved
Event updates	Video conferencing link updated	conferenceUpdated
Guest RSVPs	Guest accepted invitation	rsvpAccepted
Guest RSVPs	Guest declined invitation	rsvpDeclined
Guest RSVPs	Guest responded “Maybe”	rsvpTentative
Guest RSVPs	Guest included a note with RSVP	rsvpWithNote
Guest RSVPs	Guest proposed a new meeting time	rsvpProposeNewTime
Room RSVPs	Meeting room accepted booking	roomAccepted
Room RSVPs	Meeting room declined booking	roomDeclined

Here are a few ways you can combine these operators to organize your inbox:

• To keep only RSVP declines with a note, and archive all other RSVPs:
  • To label important notes:
    • Create a filter with the query:
      header:X-Google-Calendar-Notification:rsvpDeclined
header:X-Google-Calendar-Notification:rsvpWithNote.
    • Set the action to: Apply label “Urgent RSVPs.”
  • To archive routine RSVPs:
    • Create a filter with the query:
      header:X-Google-Calendar-Notification:rsvpAccepted OR
header:X-Google-Calendar-Notification:rsvpTentative OR
(header:X-Google-Calendar-Notification:rsvpDeclined
-header:X-Google-Calendar-Notification:rsvpWithNote).
    • Set the action to: “Skip the Inbox (Archive it).”
• To find a declined meeting room booking:
  • Create a filter with the query:
    header:X-Google-Calendar-Notification:roomDeclined.
  • Set the action to: Apply label “Room Conflicts” or “Mark as important.”

Related resources

• Change Google Calendar notifications
• Refine searches in Gmail
• Create rules to filter your emails