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Top 100+ Excel Shortcut Keys List (A to Z) [2024 Updated]

Last Updated: 11 Oct, 2024

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Utkarsha Abhang
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Did you know that using Excel shortcut keys can significantly increase your productivity and save you time? Although the idea of memorizing keyboard shortcut keys in Excel may seem difficult, the benefits are tremendous, especially if you use spreadsheets daily.

In this article, we provide a comprehensive Excel shortcut cheat sheet, covering everything from basic Excel shortcuts to advanced Excel key commands. Whether you’re a beginner or an advanced user, these Excel hotkey combinations will help you speed up your workflow and manage your data more efficiently. We have also compiled a list of essential Excel hotkey cheat sheet items, which includes shortcuts for tasks like saving, cutting, and navigating within your workbook.

Top-Excel-Shortcuts

We have also compiled all the essential computer shortcut keys, which include shortcuts for popular software like Microsoft Word, Excel, PowerPoint, and Gmail, as well as special characters and shortcuts relevant to competitive exams.

What is Microsoft Excel

Microsoft Excel is a powerful electronic spreadsheet program used to store, organize, and manipulate data. It is widely used for data analysis, graphing, calculations, and more. Despite various new tools available in the market, Excel remains the go-to choice for many professionals due to its versatility and extensive features.

The key to working faster in Excel is mastering its shortcut keys. From basic commands like cut shortcut key in Excel to advanced keyboard shortcut keys Excel, knowing these tricks can enhance your ability to work efficiently with data. The Excel shortcut for inserting a row is Alt+I+R and Shortcut for Filter is Ctrl+Shift+L.

Note: CTRL is used in Windows whereas CMD is used for Mac operating system.

List of All Excel Shortcut Keys

Here below we have provided all the Excel shortcut keys that will make your work fast and efficient:

Table of Content

Basic Shortcuts in Excel

These are the Shortcuts that are used to perform some basic tasks such as opening help, undoing, redoing the last action, and many more.

Shortcuts

Descriptions

F1

To open Help

Ctrl + Z

To Undo the last action

Ctrl + Y

To redo the last action

Ctrl + C

To copy the Selected data

F4

To Repeat the last action

Ctrl +X

To cut the selected data

Ctrl + V

To paste the Content from the clipboard

Ctrl + Alt + V

To display the paste special dialog box

Ctrl+ F

To display the find and replace with the find tab selected

Ctrl + H

To display the find and replace with the Replace tab selected

Ctrl+ Shift + F4

Find the previous match

Shift +F4

Find the next match

Alt + F1

Insert Embedded chart

F11

Insert a chart in a new sheet

Ctrl + Shift + L

Toggle Auto filter

Atl + (Arrow down button)

Activate Filter

Ctrl + T or Ctrl + L

Create Table

Shift + Space

Select Table row

Ctrl + Space

Select Table column

Ctrl + A

Select the table when the active cell is in the table

Clear Slicer Filter

Atl + C

Run Spellcheck

F7

Open the Macro Dialog box

Alt + F8

Open VBA Editor

Alt + F11
Duplicate object, Formula, Text Ctrl + D
Snap to grid Alt
Hide or show objects Ctrl + 6
Open modify cell style dialog box Alt + ‘
Show right-click menu Shift + F10
Display control menu Alt Space

Excel Worksheet Shortcut keys

The worksheet is a collection of cells, where you can store and manipulate data. By default, every workbook contains at least one worksheet in it. It is easier to organize and locate information in your workbook by using multiple worksheets when working with huge data. Excel key commands will help you to work with large data in less amount of time. For exiting the worksheet, Renaming the worksheet, and many more.

Below are some shortcuts for worksheet:

Shortcuts

Description

Shift + F11

Insert a new worksheet

Ctrl +PgDn

Go to the next Worksheet

Ctrl + PgUp

Go to the previous worksheet

Alt +O, H, R

Rename current worksheet

Alt + E, L

Delete current worksheet

Alt + E, M

Move Current Worksheet

F6 or Shift + F6

Move between the worksheet, Ribbon, Task pane, and zoom controls in a worksheet that has been split

Ctrl + Shift + PgUp/PgDn

Select adjacent worksheet

Ctrl + Click

Select non-adjacent worksheets

Scrlk

Toggle Scroll Lock

Ctrl +Shift + F1

Toggle fullscreen

Ctrl + P

Print

Ctrl + F2

Open print preview window

Alt + P, R, S

Set Print area

Alt + P + R,C

Clear Print area

Ctrl + Mouse Wheel up

Zoom in

Ctrl + Mouse Wheel Down

Zoom in

Alt + R, P, S

Zoom in

These shortcuts make navigation easier and speed up your data entry. For example, using Ctrl + S frequently ensures your data is saved without the need to manually click the save button.

Excel Workbook Shortcut Keys

Learning how to manage your workbooks efficiently can be a game-changer. Here are some key Excel shortcut commands to save, create, and navigate through your workbooks:

The term workbook refers to the entire Excel file.

Shortcuts

Descriptions

Ctrl + N

This will create a new workbook

Ctrl + O

This will open an existing workbook

Ctrl + S

This will save a workbook

Ctrl + W

This will Close the current workbook

Ctrl + F4

This will Close Excel

Ctrl + PageDown

This will move to the next sheet

Ctrl + PageUp

To move to the previous sheet

Ctrl + A

To go to the Data tab

Ctrl + W

To go to the View tab
Alt + M To go to the Formula tab
Ctrl + Z

This will undo your most recent action.
Ctrl + Y This will Redo your most recent action.

Ctrl + Shift + F1

Toggle full screen

Shortcuts keys for Ribbon in Excel

The ribbon in Excel is the row of tabs and icons at the top of the Excel window that allows us to quickly find, understand and use commands for completing a certain task.

Shortcut

Description

Ctrl +F1

Expand and collapse Ribbon

Alt

Activate access keys

Space or Enter

Activate or open selected Control

Enter

Confirm control change

F1

Get help with selected control

Drag and Drop Shortcuts in Excel

Here are the Drag and Drop Shortcut keys in Excel:

Shortcuts

Description

Drag

Drag and cut

Ctrl + Drag

Drag and copy

Shift + Drag

Drag and insert

Ctrl + Shift + Drag

Drag and insert copy

Alt + Drag

Drag to Worksheet

Ctrl + Drag

Drag to duplicate Worksheet

Shortcuts Keys for Navigation in Excel

The navigation pane in Excel is an easy way to understand a workbook’s layout, see what elements are there in the workbook, and navigate directly to those elements.

Shortcuts

Description

Right side arrow

Move one cell Right

Left side arrow

Move one cell Left

Upward arrow

Move one cell up

Downward arrow

Move one cell down

Alt + PgDn

Move one screen Right

Alt + PgUp

Move one screen Left

PgUp

Move one screen up

PgDn

Move one screen down

Ctrl + Right Arrow

Move to the right edge of the data region

Ctrl + Left Arrow

Move to the left edge of the data region

Ctrl + Upward arrow

Move to the top edge of the data region

Ctrl + Downward arrow

Move to the bottom edge of the data region

Home

Move to the beginning of Row

Ctrl + End

Move to the last cell in the Worksheet that contains the data

Ctrl + Home

Move to the first cell in the Worksheet

End

Turn end mode on

Excel Shortcut keys for Active Cell

The active cell is the cell in the worksheet on which the task is being performed. There are various functions that can be performed on Active cell for which below are the shortcut keys:

Shortcuts

Descriptions

Shift + Backspace

Select the active cell( when multiple cells already selected0

Ctrl + Backspace

Show the active cell on the worksheet

Ctrl +.

Move active cell clockwise to corners of the selection

Enter

Move the active cell down in the selection- wrap to the next column

Shift + Enter

Move active cells up in selection – wrap to the previous column

Tab

Move active cell right in a selection – Wrap to next row

Shift + Tab

Move active cell left in a selection – Wrap to the previous row

Excel Shortcut keys for Selection

There is various operation that takes a lot of time, We can do them with a simple click using shortcuts as mentioned below:

Shortcuts

Descriptions

Shift + Space

Select the entire row

Ctrl + Space

Select entire column

Ctrl + A

Select the current region if the worksheet contains data. Press again to select the current region and summary rows. Press again to select the entire worksheet.

Shift + Click

Expand Selection

Ctrl + Click

Add nonadjacent cells to the selection

Ctrl + Alt + Right Side arrow

Move right between non- Adjacent selections

Ctrl + Alt + Left side arrow

Move left between non-adjacent selections

Shift +F8

Toggle the ‘Add to selection’ mode

Esc

Exit the ‘Add to selection ‘ mode

Shortcut Keys for Cell Edit Mode in Excel

Excel Shortcut Keys for Cell Edit Mode are mentioned below:

Shortcuts

Descriptions

F2

Edit active cell

Shift +F2

Insert or edit the comment

Shift + F10 ,M

Delete comment

Esc

Cancel Editing

Shift + Right Side Arrow

Select one character right

Shift + Left Side arrow

Select one character Left

Ctrl + Right side Arrow

Move one word right

Ctrl + Left side Arrow

Move one word left

Ctrl + Shift +Right arrow

Select one word right

Ctrl + Shift + Left arrow

Select one word left

Shift +Home

Select the beginning of the cell

Shift + End

Select to end of the cell

Ctrl + Delete

Delete to end of line

Backspace

Delete the character to the left of the cursor

Delete

Delete the character to the right of the cursor

Alt +Enter

Start a new line in the same cell

Excel Shortcut Keys to Enter data

You may need to reenter the data again and again whenever you need to perform the Calculations to make your work easy and fast below are some shortcut keys that can be used to enter the data.

Shortcuts

Description

Enter

Enter data and move down

Shift + Enter

Enter data and move up

Tab

Enter data and move right

Shift +Tab

Enter data and move left

Ctrl + Enter

Enter data and stay in the same cell

Enter

Enter the same data in multiple cells

Ctrl + ;

Insert current date

Ctrl + Shift + :

Insert current Time

Ctrl + D

Fill down from the cell Above

Ctrl + R

Fill right from the cell on the left

Ctrl + ‘

Copy the formula from the cell above(the formula is an exact copy)

Ctrl +Shift + “

Copy value from the cell above

Ctrl + K

Insert hyperlink

Alt + Arrow down

Display AutoComplete list

Cell Formatting Shortcut Keys

Excel shortcut keys for Formatting are listed below:

Shortcuts

Description

Ctrl + 1

Format cells

Ctrl + Shift + F

Display format cells with font tab selected

Ctrl + B

Apply or remove bold

Ctrl + I

Apply or remove italics

Ctrl + U

Apply or remove the underscore

Ctrl + 5

Apply or remove the strikethrough

Alt + H, A, C

Align center

Alt + H, A, L

Align left

Alt+ H, A, R

Align right

Alt + H, 6

Indent

Alt+ H, 5

Remove Indent

Alt + H, W

Wrap text

Alt + H, A, T

Align top

Alt + H, A, M

Align Middle

Alt + H, A, B

Align bottom

Alt + H, F, G

Increase font size by one step
Alt + H, F, K Decrease font size by one step

Row and Column Formatting Shortcut Keys

We will explore how to delete rows and columns, hide and unhide selected rows and columns, as well as how to group and ungroup them.

Shortcuts Description
Ctrl + Shift + + Insert new row or column
Ctrl + – Delete the selected row or column
Alt + H, O, H Hide the selected row or column
Alt + H, O, U Unhide the selected row or column
Ctrl + Space Select the entire column
Shift + Space Select the entire row

Shortcut Keys for Insert & Layout in Excel

Shortcuts

Description

Alt +N+T

To insert table

Alt +N+P

To insert picture

Alt +N+S+H

To insert shape

Alt +N+S+C

To insert Chart

Alt +N+I

To insert hyperlink

Alt +N+X

To insert a text box

Alt +N+U

To insert Symbol

Alt +N+H

To insert header and footer

Alt +W+F+C

To Create a custom View

How to Apply Borders in Excel Using Shortcut

Excel Shortcut Keys to apply borders are listed below:

Shortcuts

Descriptions

Alt + H + B

To open a list of borders styles from ribbon

Ctrl + Shift + &

Add a border around selected cells

Alt + H +B,R

Add or remove the right border

Alt + H, B, L

Add or remove the left border

Alt +H, B, P

Add or remove the top border

Alt + H, B, O

Add or remove the bottom border

Alt + H, B, A

Add all borders to all cells in the selection

Ctrl + Shift + –

Remove borders

Excel Shortcut Keys for Pivot Tables

Here are some of the Excel Shortcut keys for Pivot Tables:

Shortcuts

Descriptions

Alt + N+ V

Create pivot table

Ctrl + A

Select entire pivot table

Alt + Shift + Right arrow

Group pivot table

Alt + Shift + Left arrow

Ungroup Pivot table items

Ctrl + –

Hide (Filter out) pivot table item

Alt + H,S,C

Unhide (clear filter on) pivot table item

Alt +N,S,Z,C

Insert pivot chart.

Conclusion

By mastering these Excel shortcut keys, you can streamline your workflow and become more efficient with your data management. Whether you’re working on basic tasks or handling advanced data, knowing the Excel shortcut commands will save you time and effort. With this Excel hotkey cheat sheet, you’ll be able to cut down on repetitive actions and spend more time analyzing and presenting data.

Understanding keyboard shortcut keys Excel is not just for advanced users – even beginners can quickly improve their productivity with these tips. So, start using these shortcuts today, and you’ll find yourself navigating through your spreadsheets faster than ever.

Excel Shortcut Keys – FAQs

What are Excel Shortcuts?

Excel Shortcuts are key combinations that enable users to perform specific actions quickly in Microsoft Excel. By using shortcuts instead of navigating through menus, users can enhance their productivity and streamline common tasks such as formatting, editing, and data manipulation. Examples include Ctrl + C for copying, Ctrl + V for pasting, and Ctrl + S for saving, all of which help to improve efficiency in spreadsheet management.

Why are Excel Shortcuts important?

Excel Shortcuts are important because they:

Increase Efficiency: Allow for quick task execution, saving time on navigation.

Enhance Productivity: Streamline repetitive actions, enabling focus on analysis.

Improve Accuracy: Reduce errors compared to mouse navigation.

Facilitate Workflow: Create smoother transitions between tasks.

Save Time: Decrease project completion time, helping meet deadlines.

Overall, shortcuts empower users to manage and analyze data more effectively.

What is the most useful shortcut key in Excel?

The Ctrl + S shortcut, which is the shortcut key for save in Excel, is one of the most useful as it ensures your data is saved regularly without needing to click through menus.

How do I use the Excel cut shortcut?

To use the cut shortcut key in Excel, press Ctrl + X after selecting the data you want to cut.

Which are the 5 basic shortcut keys?

The 5 basic shortcut keys are:

  1. Copy: Ctrl + C.
  2. Cut: Ctrl + X.
  3. Paste: Ctrl + V.
  4. Display and hide the desktop: Windows logo key + D.
  5. Switch between open apps: Alt + Tab.

Give some shortcuts for Number formatting?

Some shortcut keys for Number Formatting are:

  • Ctrl + Shift + ~ : To apply a general format
  • Ctrl + Shift +! : To apply the number format
  • Ctrl + Shift + @ : To apply the time format
  • Ctrl + Shift + # : To apply the date format
  • Ctrl + Shift + $ : To Apply Currency Format
  • Ctrl + Shift + % : To apply Percentage Format
  • Ctrl + Shift + ^ : To apply a scientific format

What are the 20 shortcut keys in Excel?

The 20 shortcut keys in Excel are:

1. To move to the next sheet – Ctrl + PageDown

2. To edit a cell – F2

3. Go to Formula Tab – ALT +M

4. Close Excel – CTRL +F4

5. Create New Workbook -CTRL + N

6. To add border – ALT + H + B

7. To move to the next Cell – Tab

8. Copy Cells- CTRL + C

9. Paste Cells- CTRL + V

10. Createv pivot table – ALT +N +V

11. Selecting Entire pivot table – CTRL +A

12. Creating custom view- ALT +W + F + C

13. Enter data and move left – Shift + Tab

14. Insert current date- CTRL +;

15. Activate or open selected Control- Space

16. Format cells – CTRL + 1

17. Drag to Worksheet- ALT + Drag

18. To apply the number format- CTRL + Shift + !

19. Turn end mode on- end

20. Move to the beginning of Row- Home

What does Ctrl +Y mean?

This keyboard Shortcut is used for performing the same action Again. This means CTRL +Y is to redo

Where can I find a list of Excel shortcuts?

You can find a list of Excel shortcuts in various locations. One option is the Excel Help menu, and another is the Microsoft Office website.

How can I create my own Excel shortcuts?

To create your own Excel shortcuts, navigate to the File menu and select Options. Then, click on the Advanced tab and scroll down to the Keyboard Shortcuts section. Here, you can create new shortcuts by clicking the New button, entering your desired shortcut key combination, and specifying the command you want to assign it to.



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