Important: If you have a work or school account, your administrator can limit sharing or turn off permission settings. If you can’t select a setting for your calendar, contact your administrator.
After you share your calendar, you can set up permissions to control how others interact with your shared calendar. You can set permissions in Google Calendar for:
- All events and tasks with start and end times on your calendar.
- Specific people and groups.
Learn about Google Calendar access permissions
| Permission | Definition |
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See only free/busy (hide details) |
People can only find out when you're busy on your calendar. They can’t find the names or details about events or tasks on your calendar. |
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See all event details |
People can find all details, like event names, times, places, and descriptions. |
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Make changes (see private events as free/busy) |
People can edit non-private events, but can't edit private events. If a private event is “Busy,” it shows up as a busy block on your calendar with no event details. If a private event is “Free,” it does not appear on your calendar. |
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Make changes and see all event details |
People can edit events on your calendar and find who else it’s shared with. |
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Make changes and manage sharing |
People have full control of events or tasks with start and end time on your calendar and can share your calendar with others. |
Broader calendar permissions take priority if there is a conflict in permission settings. For example:
- You make your calendar public and set the permission to See all event details.
- Then, you share your calendar with someone else and set their permission to See only free/busy (hide details).
- Since the calendar is public, anyone can find details about events on your calendar, including the person that has See only free/busy (hide details) access to your calendar.
Change permissions for your calendar
Important: The access permissions you choose for your calendar controls the behavior of visibility settings for individual events and tasks. Learn how to change event and task visibility on your calendar.
- On your computer, open Google Calendar.
- On the left, find the “My calendars” section.
- If you can’t find all your calendars, click My calendars.
- To the right of the calendar, click More
Settings and sharing.
- On the left, click Access permissions for events.
- Next to “Make available to public” or “Make available for {company name},” click the drop-down menu
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- In the menu, select the permission.
Change permissions for specific people or groups
- On your computer, open Google Calendar.
- On the left side of Calendar, click My calendars.
- To the right of the calendar, click More
- On the left, click Shared with.
- Next to the person or group, click the drop-down menu
- In the menu, select the permission.
Learn how permissions affect what others can do on your calendar
Use the table below to check how your primary calendar’s permissions affect what others can do on your calendar.
| What others can do | See free/busy | See event details | Make changes (see private events as free/busy) | Make changes and see all event details | Make changes and manage sharing |
|---|---|---|---|---|---|
| View the calendar's time zone |  |
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| Subscribe to email alerts (for future events, creations, changes, cancellations, or responses) | |
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| See guest lists (for events without "See guest list" permission) | * |
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| View sharing settings | |
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| Restore or permanently delete items from your trash | * |
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| Create or edit events on your calendar | * |
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| Update some details for tasks with time blocks (for example, “Do not disturb”) | * |
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| Permanently delete the calendar | |
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| Create tasks on your calendar |
* As long as the event or task is not private.